Inspector-General Practice Direction 16

IGPD 16 - Guidelines relating to administrators' duty to notify the Official Receiver of 6-month arrears default
Date of release: 
May 2009
Last updated: 
September 2016

1. Introduction

1.1 The purpose of this document is to outline the Inspector-General in Bankruptcy’s regulatory role, in regard to the principles on which a debt agreement administrator has a duty to notify the Official Receiver (i.e. AFSA’s debt agreement team (DAT)) that a six month arrears default has occurred. It provides details of the expectations of the Inspector-General in respect of this duty including best practice principles. It is complemented by practical examples. The document also outlines the role of the DAT in relation to this administrator’s duty.

1.2 The Bankruptcy Act 1966 sets out the legislative framework for an administrator’s duty to notify the Official Receiver of six month arrears default. This framework provides a specific duty for an administrator to notify the Official Receiver in accordance with sections 185LC and 185QA and the Legislative Instrument in clauses 2.7.12 to 2.7.13.

2. Practical meaning and elements of duty

What constitutes a six month arrears default?

2.1 A six month arrears default may occur in one of two ways:

  1. A debtor has made no payments for six months after a payment is due. Note this needs to be a continuous period of no payments for six months.
  2. The debt agreement has continued for six months past the completion date and the debtor has not completed all payments and obligations.

2.2 Upon either i. or ii. above occurring the debt agreement will be in 'six month arrears default.' It is therefore an important duty of the administrator to notify the Official Receiver of this occurrence.

2.3 The six months arrears default occurs on the day immediately after the expiration of the six month period ie 6 months and one day. See practical examples below.

How to measure '6 months'

2.4 The six month time period is not to be measured or converted to days or weeks. The six month period is only to be measured in calendar months. See practical examples below.

2.5 In cases where the last day for making a payment in the six calendar months fall on a public holiday the six calendar month period is extended to the next working day.

Notifying the Official Receiver

2.5 Administrators are required to notify DAT within 10 working days of the default occurring. DAT will apply compliance checks to verify that default has occurred because it has such an important effect on the debtor’s status. The DAT will decide if the six month arrears default has occurred and therefore the agreement terminated. If DAT determine the agreement has terminated, they will notify the debtor, creditors and the administrator of the termination.

2.6 The debt agreement is terminated when the termination is recorded on the NPII. It is not backdated to the date the six month arrears default actually occurred.

2.7 Guidance in providing the detail that is to be included in the notification to DAT may be found from reference to the Official Receiver's Practice Statement - Six months arrears default of a debt agreement.

2.8 Administrators are to use the Notification of Six Month Arrears Default of Debt Agreement form also available on the AFSA website.

Practical examples

Example 1 - No payments for 6 months

2.9 Mr X paid his $100 weekly payment for the first 5 months of his debt agreement. Due to unemployment, Mr X stopped paying his weekly payment in June 2008 and the administrator was unable to locate him. The administrator referred to her records to discover that the last payment made by Mr X was on 8 June 2008. Therefore the last payment that was due but that remained unpaid was on 15 June 2008. The last day Mr X can make a payment to prevent the 6 month arrears default occurring is 15 December 2008.

The six month arrears default occurred on 16 December 2008. The administrator carried out her duty to notify DAT of this occurrence within ten working days of 16 December 2008—this was done on 22 December 2008. DAT records the termination on the NPII on 23 December 2008. The date shown on the NPII for the date of termination is 23 December 2008.

Note the relevant dates in this example are:
Date Event
8 June 2008 Mr X makes his last payment
15 June 2008 Date late payment was due by Mr X
16 September 3 month arrears default occurs (refer to IGPD 17 for RDAA duty to notify creditors)
15 December 20081 Last day Mr X can make a payment to prevent six month arrears default occurring
16 December 2008 Six month arrears default occurs
22 December 2008 RDAA notified DAT within 10 working days
23 December 2008 DAT records termination on the NPII - this is the date the debt agreement is terminated.

    Note: Should Mr X make any payment between 15 June and 15 December 2008 inclusive, the counting of the six month default period will start again from the date that payment is made.

    1- Note this date is not to be calculated from reference to days eg 6 months x 30 days in a month = 180 days after 15 June 2008 nor from reference to weeks eg 4.3 weeks in a month x 6 months = 26 weeks.

    Example 2 - 6 months after completion date

    2.10 Mrs Y regularly paid her instalments but is quite often paying slightly less than what was required. Over time this grew to 2 months in arrears and creditors have refused to approve variation proposals. The debt agreement is due to be completed on 21 August 2010. Six months after the completion date, (ie 21 February 2011), Mrs Y is still in arrears and all the payments and obligations of the debt agreement have not been met. This date, 21 February 2011, is the last day Mrs Y has to make all payments and complete all obligations in order to prevent six month arrears default occurring.

    The six month arrears default occurs on 22 February 2011. The administrator is expected to carry out his duty and notify DAT within ten working days of 21 February 2011—the administrator does this on 28 February 2011. DAT records the termination on the NPII on 1 March 2011. The date shown on the NPII for the date of termination is 1 March 2011.

    Note the relevant dates in this example are:
    Date Event
    21 August 2010 Completion date as shown on debt agreement proposal
    21 February 20112 Last day Mrs Y can make all payments to complete the debt agreement and prevent six month arrears default occurring.
    22 February 2011 Six month arrears default occurs
    28 February 2011 RDAA notified DAT within 10 working days
    1 March 2011 DAT records termination on the NPII—this is the date the debt agreement is terminated

    2 - Note this date is not to be calculated from reference to days eg 6 months x 30 days in a month = 180 days after 21 August 2010 nor from reference to weeks eg 4.3 weeks in a month x 6 months = 26 weeks

      2.11 The practical effect is to bring debt agreements to an end automatically if the debtor is significantly in arrears and it appears that they have no intention of completing the agreement. The debtor has the option when they fall significantly into arrears to propose a variation and inform creditors of their circumstances and why the debtor should be given more time to pay. There may be strong reasons such as a period of unemployment between jobs or expenses associated with the birth of a child. It is expected that administrators will take a leading role in working with debtors and creditors in times of default so all parties are aware of these alternatives to address the situation in the most appropriate manner.

      3.12 It is in the spirit of the legislation that creditors are kept informed of all material developments with respect to an administration. In essence, administrators are facilitating the contract between the debtor and creditors and must not show bias to either party or their own interests.

      3. Consequences if administrators breach this duty

      National Personal Insolvency Index and creditors

      3.1 An administrator failing to advise DAT of six months arrears default leads to a delay in recording the correct position on the NPII thus adversely affecting the integrity of the personal insolvency system. It is also a likely indicator that creditors are not being kept informed as to the progress of an administration.

      Administrators

      3.2 AFSA Regulation and Enforcement will monitor closely that this duty is carried out appropriately. Breaches identified will be required to be rectified immediately. Systemic breaches, especially after AFSA Regulation and Enforcement intervention, may lead to one of the remedial actions listed in Inspector-General Practice Statement 9 at paragraph 3.2 being undertaken. This includes disciplinary action.

      4. AFSA roles

      Regulation and Enforcement

      4.1 Section 12 provides AFSA Regulation and Enforcement with the power to investigate where there are issues of concern either during the annual inspection program or through a complaint being made. AFSA Regulation and Enforcement will examine the level and thoroughness of the six month arrears duty being performed by reference to the principles in this practice direction and the Legislative framework outlined in paragraph 1.2 above.

      4.2 Where breaches of this duty or a lack of record keeping are identified an administrator will be asked to take appropriate remedial action including a change in practice. This may also lead to counselling or in serious or systemic cases to either litigation or disciplinary action being initiated including conditions being placed on an administrator’s registration.

      4.3 During annual inspections, AFSA Regulation and Enforcement will examine the systems and controls an administrator has in place in respect to:

      1. the system that will enable accurate identification of six month arrears default
      2. processes that will ensure they notify DAT of the six month arrears default within 10 working days.

      4.4 AFSA Regulation and Enforcement will examine documented practices and check lists, delegations and, where an administrator is relying on others to assist, how the administrator properly supervises and train their employees, agents or brokers to properly perform these duties on their behalf.

      Debt agreement team

      4.5 DAT checks that the administrator has given the notification in the form required and that it is accurately completed. It then records the termination on the NPII and notifies the debtor, creditors and administrator.

      4.6 If there is doubt or dispute about whether default has occurred, DAT will make a compliance telephone call to the debtor, creditor and/or administrator to verify the situation. Further information such as a status report may be requested.

      4.7 If DAT believes an adequate process has not been followed they will contact AFSA Regulation and Enforcement to ensure appropriate remedial action is undertaken.

      5. Conclusion

      5.1 This practice direction outlines the Inspector-General position on some of the vexed questions relating to an administrator’s duty to notify DAT of a six month arrears default. It will be against these principles and the legislative framework that an administrator’s performance of this duty will be assessed by AFSA Regulation and Enforcement.