AER FAQs

Submitting your AER

How is my list of administrations requiring AER lodgement determined?

An administration is shown for a practitioner as requiring AER submission when the administration:

  • Started before or during the AER charge period, and if the administration is now finalised or lapsed this occurred during or after the AER charge period.
  • The practitioner was the primary practitioner during the period.

I have accessed my list of administrations requiring AER lodgement and noticed there are some missing or additional administrations listed. How do I remedy this?

Practitioners can add additional administrations to AER spreadsheet when it has been finalised in a previous charge period and reactivated in the new charge period. Similarly, if there are additional estates or estates that may not belong to you or you are unsure why an administration is/is not listed, contact us via the AER support form.

Does the AER submission process differ between Debt agreement administrators and Trustees?

No, the process is exactly the same for all practitioners.

How is the AER spreadsheet reconciled?

AER Online will tally the realisations and interest charge payments as reported for a practitioner’s administrations in their AER submissions to the total amount received by AFSA. If, at 5 August, an underpayment is unidentified, AFSA will contact the practitioner to seek payment. Any overpayments will be “rolled over” into the next AER charge period. However, a practitioner can still request a refund, if necessary see the AER support form for form links and details.

Is there a history of who has submitted a spreadsheet on a practitioner’s behalf?

Yes, navigate to “View History” in AER online for the practitioner required to view past AER submissions by other users authorised to lodge AERs on behalf of the practitioner. The AER submission history can be searched and filtered by AER period, status or submission date.

In the past, there has been rounding issues in the spreadsheets. Will this still occur?

AER Online will accept a reported value of realisation and interest charge for an administration within 10 cents of AFSA’s calculated amount of realisation and interest charge payable. Please submit an AER support form for any rounding or calculation issues.

What AER data and submission date is recorded if there are multiple AER submissions for an administration during the same AER charge period?

The AER data and submission date for an administration is the most recent date if the submission is valid. The latest AER submission for the administration will overwrite all previous submissions in the same AER charge period. E.g if a recent lodgement has errors, the most recent previous submission without errors, if any, will be recorded.

Can the AER spreadsheet be customised?

The downloadable AER spreadsheet contains the acceptable column layout. AER Online will accept files (.xls, .xlsx) matching the column and heading layout of the downloadable spreadsheet. This means that practitioners may upload their own spreadsheets or use the downloaded spreadsheet. A spreadsheet can be uploaded with one row (ie. one administration) or thousands of rows. Additional columns can be added but they will be ignored when uploaded.

Can the spreadsheet that is currently on the AFSA website be used?

Yes, the AER spreadsheets are available from the AFSA website. Practitioners can commence entering the AER data for all of their administrations prior to the release of AER Online.

If there is a joint trusteeship, is the new online service linked to the secondary trustee?

An administration is shown for a practitioner as requiring AER submission when the administration:

  • Started before or during the AER charge period, and if the administration is now finalised or lapsed this occurred during or after the AER charge period
  • The practitioner was the primary practitioner during the period

If a practitioner is recorded as the secondary trustee for an administration and an AER submission is attempted an error will be presented detailing the name of the practitioner recorded as the primary.

For further queries about joint trustees making payments please submit an AER support form.

Is there a provision for the AER summary of administrations to be viewed at the practitioner firm level?

No, administrations are only available to be viewed for the primary individual trustee or debt agreement administrator only.

I want to view all of my administrations in alphabetical order. Can this be done?

The ‘Administrations’ list displayed within AER Online does not sort. Practitioners can download the list of administrations to an AER spreadsheet to utilise the Excel sorting capabilities. Administrations can be removed or filtered within the spreadsheet to assist with AER lodgement.

Do practitioners have access to other practitioner’s AER information?

No, administrations are only available to be viewed for the primary individual trustee or debt agreement administrator only.

Can I print a summary of all of my administrations?

The ‘Administrations’ list or Individual administrations displayed within AER Online can be printed from the user’s browser.

If I submit an AER for an administration in November, will I have to submit the AER again in the following year before 4 August?

No, if the AER data (ie. opening, closing balance, receipts and payments) has not changed since the November lodgement, the administration will not require AER to be re-lodged. The AER data for the administration can be viewed and checked by selecting the filter ‘Lodgements to date’ from the AER Summary screen.

Making realisations and interest charge payments

Will all of the payments that I have made during the current charge period appear in my AER online account?

Yes, all interest and realisation charge payments made by practitioners since 01/07/2014 will be available in the AER Online service. All transactions will be visible in the new AER Online and practitioners will have the ability to confirm their records against that of AFSA’s.

If you have concerns about the accuracy of transactions recorded against you, please submit an AER support form.

Will a Form 15 or Form 16 need to be sent to AFSA when making payments of realisations and interest charge?

No, Form 15 Interest Charge and Form 16 Realisations Charge are no longer required.

When paying a realisations or interest charge by EFT, must I identify the administration to which the payment relates?

No, all that is required is for you to EFT the funds to the BSB and account number as detailed on your practitioner’s Payment Advice; available to download from the new AER Online portal. The account number is unique to each practitioner.

Practitioners have the option of supplying the administration number in the reference field when making an EFT payment. The reference will be visible against the EFT transaction in AER Online.

When paying a realisations or interest charge by cheque, do I use one Payment Advice per cheque or can I attach multiple cheques to the one Advice?

Only one Payment Advice is required to accompany mailed cheques. The Payment Advice allows the practitioner to indicate how many cheques are being lodged and the total amount being paid.

What happens if I pay the realisations or interest charge on 4 August?

Practitioners should allow for sufficient time to ensure AFSA has received payment of realisations and interest charge before 4 August. There may be instances where practitioners are contacted regarding underpayments of realisations or interest charge because cheques were not received and processed by 4 August. AFSA will consider each instance on a case-by-case basis when determining whether a practitioner has not been compliant with the Act.

For queries about late lodgements and extensions please complete an AER support form.

When paying an interest charge, can I report and pay at the aggregate level instead of per administration?

Yes, from July 2015 the AER Online will allow you to report an aggregate interest charge amount. Payments for the interest charge can be remitted as with payments for realisations charge; using the Payment Advice.

Can I continue to pay realisations and interest charge payments from my individual estate trust accounts?

Yes, payments can still be made from individual estate trust accounts.

If an administration is being administered jointly, which trustee is required to pay the realisations and interest charge?

When an administration is being administered jointly, the payment of realisations and interest charge must be made by the primary trustee who is required to lodge an AER for the administration. If payments are made incorrectly by the secondary trustee it cannot be credited to the primary trustee’s realisation and interest charge liability for the administration.

For further enquiries about joint trustees making payments please submit an AER support form.

When a payment of realisation and interest charge is made, when will the transaction be visible in my AER Online?

It depends on the method of payment; however transactions will generally be visible in the AER Online within 1 – 2 business days of the payment being made.

AER Accounts

Do I owe AFSA any money?

  1. Log in to AER Online and select View payment history from the AER menu item. The Posting Search screen will display.
  2. Click the Accounts link in the breadcrumb to navigate to the Accounts page displaying the four account types.
  3. View your Due account balance to determine if required payments are up to date. If the Due account balance is negative then AFSA is owed money.

Note: The Current Period liability will be rolled into the Due account on the 4th of August. In the lead up to 4th August, it is recommended you check if there is sufficient funds to pay the upcoming AER liability. This can be done by adding the balances of the Due account and Current Period account together. If the result is negative, then there is insufficient funds and AFSA requires additional payment by 4th August.

What are the 4 accounts in AER?

There are 4 accounts to track your AER liabilities and payments.

A simple way to understand these accounts is: Due + Current Period + Next Period = To Date Balance

  • Due
    The amount of funds available to pay the Current Period liability. This includes all due RC/IC liabilities, and all payments as they occur.
  • Current Period
    All RC/IC liabilities for the current period, based on AER lodgements. The current period is from 5 August to 4 August the following year (e.g 4 August 2014 to 5 August 2015). This excludes payments.
  • Next Period
    All RC/IC liabilities for the next period, based on AER lodgements. Liabilities will only appear in this account during the reconciliation period 1 July to 4 August upon submission of AERs for the new charge period. This excludes payments.
  • To Date Balance
    A running balance of all RC/IC liabilities for all periods, and all payments made, as they occur. Liabilities will only appear in this account during the reconciliation period 1 July to 4 August upon submission of AERs for the new charge period. This is useful for reconciling your lodgements and payments.

Why do I have a lodgement requirement?

You will need to lodge an AER when all of the following conditions are true:

Standard lodgement

  1. The AER period is open for lodgements
    • That start date of the period has passed (1-JUL), an
    • The period is FY 14/15 or after
  2. The administration was active during the period
    • The start date was in or before the period, and
    • There is no end date or the end date was in or after the period
  3. You were the primary practitioner during the period
    • You must have been recorded as the primary practitioner
    • Your appointed start date must be within or before the period, and
    • You have no appointment end date, or the end date is in or after the period

Non-zero Closing Balance

Secondly, if conditions 1 – 3 above are met and the following then a lodgement is required:

  • You have lodged an AER in the previous period and the closing balance was not $0.00.